creating a zero cost invoice to bring CARS up to date

As a prime, one thing that you may be requested to do is to create a zero cost invoice.

One reason you may need to create a zero cost invoice is simply to create an invoice so you can include a subconsultant and submit up to WisDOT so they can get paid. While this may be easy to do, I do want to remind you to put in the percent complete when you are invoicing a lump sum or actual cost. If you do not, it will appear in CARS that you owe money, as your percent complete will be 0%, and your invoice will be negative. We don't want that. Just make sure you put in the same percent complete on the last invoice you submitted in CARS.

A second reason you may want to create a zero cost invoice is to catch CARS up money-wise. For instance, what if you are invoicing in CARS, but you have a subconsultant that is all done with their work? You can create an invoice in CARS indicating the sub has previously invoiced for "x" dollars. This will essentially get CARS all caught up, and your invoices will be easy for the WisDOT PM's who are approving invoices to understand how much money they have left on the entire contract.

You may also want to create a zero dollar invoice for your subs just to get them caught up. While this may be a pain, it will be nice to get this information into CARS. If you have a sub that invoices every three months, maybe it would be worth it for you or them to create a simple $0 invoice just to get CARS caught up with previously paid invoices outside of CARS.

Here is a video explaining how it is done.

I know I owe all of you another chance at learning more about CARS. 

My plan for training is this:

1 webinar which focuses on the questions you have

1 webinar to go through a traditional class, learn navigation, learn invoices, learn evaluations

Hoping to find time for some training classes at Hill Farms - 1 in late-June, 1 in July

Since CARS is mandatory for all July costs, the busy time will be in August when you are invoicing for July's costs.

A link to all firms in CARS is here.

A link to the CARS Training Videos is here.